Finance Associate, Sana'a, Yemen WFP - World Food Programme Closing Date: 20-March-2017

Finance Associate, 

Sana'a, Yemen  

WFP - World Food Programme 
Closing Date: 20-March-2017

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DEADLINE FOR APPLICATIONS

This Vacancy Annoucement will be closed on Monday 20 March 2017 at 11:59 PM (Rome Time).

TERMS AND CONDITIONS

- This position is open to qualified Yemeni candidates. Female candidates in particular, are encouraged to apply.

- Only qualified and shortlisted candidates who meet the minimum requirements of the position will be contacted.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflicts and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, or Finance Officer.

At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders are expected to manage resources and coach and coordinate a team of support staff, or specific support service(s).

JOB PURPOSE

To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
2. Support the development and implementation of financial policies and procedures, and assist in setup and implementation of proper accounting procedures, systems and internal controls.
3. Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.
4. Monitor the centralised registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards.
5. Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.
6. Co-ordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.
7. Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft.
8. Monitor and analyse general ledger accounts in order to initiate and achieve corrective actions.
9. Compile data from the WFP database and systems in order to assist in generating and analysing financial reports on a monthly basis.
10. Allocate tasks to other support staff, provide guidance and on-the-job training in management of financial resources (e.g. managing the petty cash/sub-imprest account, review and analyse vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and to the required standards.
11. Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

12. Provide basic analysis on project performance and financial surplus/deficit

13. Generate monthly budget reports and submit to the Head of finance and management, showing the remaining budgets with simple analysis.

14. Keep monitoring the UNHAS funding levels,

15. Coordinate with Yemen CO Finance officers to transfer funds within the different budget lines.

16. Monitor the fund consumption and other reports available on BO info and in  WINGS to alert the Head of finance and Management on expiring TODs and TDDs of the grants; coordinate with the relevant units in this regards.

16. Monitor unassigned funds in projects to alert the Head of Finance on approaching deadlines and actions to be taken.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience assessing financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.
• Has experience working with auditors and other third party vendors.

STANDARD MINIMUM QUALIFICATIONS

Education: Secondary school education. University degree in Business Administration, Finance, accounting or other related fields is a plus.

Experience: At least five years of progressively responsible work experience in the fields of finance, accounting, audit, administrative services or other related fields. 

Language: Fluent (level C) in both oral and written communication in English and Arabic.