Finance and Procurement Officer - Beirut, Lebanon - Foreign and Commonwealth Office - Closing Date : 28 Mar 2017

Finance and Procurement Officer - 
Beirut, Lebanon - 
Foreign and Commonwealth Office - 
Closing Date : 28 Mar 2017

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The British Embassy in Beirut has a vacancy for the position of Finance and Procurement Officer.

Objective:

This is a DFID funded slot. The job-holder will support the corporate services team in Finance and Procurement processes as well as ensuring that post is in line with audit requirements and compliant with One HMG  guidance and policies. 

Main Duties and Responsibilities:

Budget Management and Forecast amendments:

• Supporting Finance Manager to input budget and forecast changes into Hyperion

• Liaising with budget holders to collect data and changes in forecast.

• Preparing analysis and commentaries to support Finance Manager for decision related to budget and forecast. 

Financial Compliance:

• Reviewing the Financial scores and coordinating with our Global Transaction Processing Centre, UK invoices team and budget holders to clear Invoices on hold, Retrospective Purchase orders,  Open Purchase Orders, Un-reconciled Global Procurement Cards transactions, Activity Recording and Goods Received Not Billed.

• Ensuring financial scores are green and any exceptions to this are supported with supporting background.  

Invoices and query management:

• Handling invoices and payments queries and referring those to the Global Transaction Processing Centre appropriately.

• Providing advice to queries received from Staff and suppliers.

• Being the first point of contact with our Global Transaction Processing Centre.  

Reporting:

• Sending expense reports for Partners across Government.

• Issuing financial reports/analysis/comments to the finance manager.  

Cash Management / Funding Profile:

• Preparing analysis and calculations to forecast the funding profile on yearly basis.

• Following up with section heads their cash requirements for the year and submit it to Finance Manager and then to the Finance Hub.

• Supporting Finance Manager to ensure all the elements are factored in the cash funding profile for post.

• Handling queries related to Cash funding profile.  

Manual Journal Request :

• Preparing manual journal forms for entries that cannot be corrected through the purchase to pay process.

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Bank Account Management:

• Monitoring Bank Accounts balances and ensure reconciliation.

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Overseas Accounting Return- Yearly:

• Preparing data required for Overseas Accounting Return in December and March and submit for Finance Manager for approval and then to the Finance Hub.

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Procurement:

• Managing Suppliers contracts with a total value less than £25K.

• Working with the Regional Procurement Hub for Post to comply with the FCO Procurement policies and guidelines.

• Working with the different teams at Post to monitor supplier performance based on agreed KPIs.

• Reviewing all the supporting documents of a Supplier Maintenance Form and submit to Head of Corporate Services for approval.

• Working with the Regional Procurement Hub and Embassy sections on opportunities for framework agreement and cost savings initiative.

Key Competences required for the job:

• Managing a quality service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. People who are

• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.

• Delivering Value for Money - The efficient, effective and economic use of taxpayers’ money in the delivery of public services. Seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.

• Making Effective Decisions - Effectiveness in being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice.

• Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.