Procurement Analyst - Erbil, Iraq - UNDP - Closing Date : 26 April 2017

 Procurement Analyst  
Erbil, Iraq  
UNDP  
Closing Date : 26 April 2017

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	Under the direct supervision of Head of Procurement/Procurement Specialist of the Service Centre, the Procurement Analyst is responsible for the effective delivery of procurement services in order to obtain the best value for money for the UNDP Iraq service centre. The Procurement Analyst manages and undertake the procurement for the Service Center and any other Project/Programme as approved by the Resident Representative or Country Director UNDP Iraq.  S/he will provide solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.   Under the Guidance and Supervision of Procurement Specialist, s/he works in close collaboration with the Operations, Programme and Project teams, UNDP HQs staff and Procurement Support Office in Copenhagen, if applicable, for the successful delivery of procurement services. The Procurement Analyst will focus specifically on timely completion of procurement processes for the Service Centre.
	Duties and Responsibilities
	Summary of key functions: Elaboration and implementation of operational strategies Efficient management of procurement processes Elaboration, introduction and implementation of sourcing strategy and e-procurement tools Facilitation of knowledge building and training of national staff and others when needed; Duties and Responsibilities   Ensures elaboration and implementation of operational strategies focusing on achievement of the following results: Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system. Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) for Procurement, control of the workflows for procurement in the Service Centre. Elaboration and implementation of cost saving and reduction strategies. Ensure the office full compliance in asset management processes in coordination with the asset management focal points Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment and developing mitigation strategies. Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement. Ensures efficient management of procurement processes focusing on achievement of the following results: Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB, RFP and IC Notices, receipt and evaluation of quotations, bids and proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. Establishment and implementation of proper monitoring system and control of procurement processes;  Preparation and submissions of procurement cases to the UNDP review Committees (CAP/RACP/ACP).  Management of procurement contracts and perform functions of a Buyer in Atlas.  Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement. Ensures timely delivery of procurement processes for the assigned Projects, which constitute the bulk of the procurement requests. Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results: Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.  Management of the e-procurement system in the CO. Synthesis of lessons learned and best practices in Procurement. Sound contributions to knowledge networks and communities of practice.
	Competencies
	Functional Competencies   Client Orientation: Contributing to positive outcomes for the client Anticipates client needs Works towards creating an enabling environment for a smooth relationship between the clients and service provider Demonstrates understanding of client’s perspective Keeps the client informed of problems or delays in the provision of services Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively Solicits feedback on service provision and quality   Building Strategic Partnerships:Identifying and building partnerships Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved Promoting Organizational Learning and Knowledge Sharing: Developing tools and mechanisms Makes the case for innovative ideas documenting successes and building them into the design of new approaches Identifies new approaches and strategies that promote the use of tools and mechanisms Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies Job Knowledge/Technical Expertise: In-depth knowledge of the subject-matter Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines Continues to seeks new and improved methods and systems for accomplishing the work of the unit Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally Demonstrates comprehensive knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development: Assisting the individuals to cope with change Provides counseling and coaching to colleagues who are dealing with change Assists in the development of policies, communications, and change strategies  Performs appropriate work analysis and assists in redesign to establish clear standards for implementation   Promoting Accountability and Results-Based Management: Input to the development of standards and policies Provides inputs to the development of organizational standards for accountability and results-based management; Core Innovation: Ability to make new and useful ideas work Leadership: Ability to persuade others to follow People Management: Ability to improve performance and satisfaction Communication: Ability to listen, adapt, persuade and transform Delivery: Ability to get things done Technical/Functional Anti-Corruption: Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations Knowledge Management: Ability to efficiently handle and share information and knowledge
	Required Skills and Experience
	Education Master’s Degree in Business Administration, Public Administration, Finance, Economics or related field Experience 2 years of relevant experience at the national or international level in procurement management. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems.  CIPS Level II is compulsory and required Experience in Crisis country is a tremendous asset Language Fluency in English Knowledge of Arabic and/or Kurdish would be an advantage